Parcel traceability

Each uploaded product consignment will require data regarding specified events between the aggregator supply and the point at which the product consignment is uploaded, including any transport, storage and processing of the product along the way.

The sequence of submitted event data can be used to track the commodities and products that comprise or are used to make the product consignment through the physical supply chain, back to the aggregators from which the relevant commodities or related products were sourced, and identifying the farm plots where the commodities were produced (a “traceability tree”). Each separate quantity of a single physical commodity or related product at each event along the traceability tree, starting with the initial supply by an aggregator, is called a “product parcel”.

The event types supported by ICE CoT include:

CreateParcel

Sourcing of a product parcel from an aggregator.

Transport

Movement of a product parcel, for example by truck.

Warehousing

Storage of product parcel at a warehouse or other facility.

Operation

Specified action carried out on a product parcel.

Shipping

Movement of product between countries associated with a bill of lading document.

Every event in the traceability tree for a product consignment must be identified by a numeric event ID, which determines the sequence in which events occurred. Events have lists of inputs and/or outputs defining the product acted on or produced by the event. The weight of each product parcel must be known at every stage in the supply chain.

Optional data may also be added including. Underlying systems and documentation to evidence the uploaded information are required to be available for inspection and verification.

Parcel traceability data is not shared with a buyer or with other users except that: details regarding the immediate seller are always shared with a buyer; bill of lading information is shared with a buyer until due diligence statement creation, after which it is not shared; other parcel traceability data may be shared with a buyer at the seller’s option.

ICE CoT currently supports file upload in a JSON format text file with a defined set of objects and fields.

Parcel traceability data methodology tests

ICE CoT applies consistency and reasonability tests to the parcel traceability data under the Parcel Traceability Data Validation Methodology. All required data fields must be supplied.

ICE CoT Parcel Traceability Data Validation Methodology test methods and thresholds are subject to continuous review and may be updated, removed or added to.

The linkage of events and product parcels must form a consistent sequence in time
Event inputs and output product types must be consistent for the specified event type
Event inputs and output product weights must be consistent with the specified event type
Each identified aggregator must be from eligible list
Each identified facility must be from eligible list
Data relating to bills of lading will be checked against the document scan

Parcel traceability questionnaire

EUDR-compliant supply chains are expected to have in place systems and processes for warehousing or operational facilities to ensure compliance with required traceability requirements.

ICE CoT uses questionnaires to collect and analyse information regarding these systems and processes as they relate to making sure each product parcel is tracked through each warehousing and operational facility to ensure the identity of the input and output product parcel follows and corresponds with the provided parcel traceability data, and that no mixing or contamination with unidentified product has occurred.

Relevant systems and documentation to evidence the answers to questionnaires must be available and may be inspected and verified.

Only warehousing and operational facilities with fully and satisfactorily completed questionnaires are eligible to be identified in the parcel traceability data for any product consignment.

Make the connection

Get in touch with a member of our team for more information on ICE CoT.